Venue POLICIES

BOOKING POLICIES

Upon expressing interest in booking an available date, our Event Director will prepare and email a customized event proposal with detailed pricing. Upon receipt of the event proposal, a tentative hold is placed on that date. Should another customer inquire about the same date before your booking is confirmed, you will be given 5 calendar days to secure or release the hold.

To secure any date, an approved proposal along with respective rental fee must be received, and a credit card place on file. An event is not considered confirmed until these conditions are met.

Final event details cannot be changed within 5 business days of the event. Doing so may result in additional event coordination fees. This may include, but is not limited to, vendor, floor plan, event timing, and significant guest count changes.


VENUE ACCESS

The Full Venue Rental includes 8 hours of venue access, with up to 4 hours towards setup and takedown and up to 5 hours of event time. “Event time” is defined when guests are at the venue. Events must conclude 1 hour prior to rental time end, with vendor strike and equipment removal concluding by the rental end time. You may add on additional time, when available, for $500/event hour and $250/setup or takedown hour, not prorated and required to be arranged in advance.

Full venue rentals are inclusive of access to the full event space, all complimentary in-house inventory, existing decor, on-street parking, and a venue representative.

The Partial Venue Rental is booked at an hourly rate, not prorated and required to be arranged in advance. Partial venue rentals are inclusive of access to the kitchen and lounge event space, in-house lounge & bar furniture, sound equipment, existing decor, on-street parking, and a venue representative. The client and all guests, vendors, and associates only have access to the space contracted during the contracted time.


RENTAL FEE

Venue rental payment may be made by cash, check, debit or credit card. A valid credit card on file is also required on file in place of a Damage Deposit. Any damages or fees are not required to be paid on this credit card.

If the event is booked over 30 calendar days in advance of the event date, a non refundable payment equalling 50% of the Total Rental price must be received to reserve the event date; although the event may be paid in full if desired. The remaining balance will be due within 30 days of the event date. If the licensee fails to pay the remaining balance by 21 days prior to the event, the event booking and all payments previously made will be automatically forfeited. However, the cleaning and a portion of the staffing fees will be refunded provided there is no cleaning or set-up of the Premises required of Cultivated Synergy Denver following such cancellation.

If the event is booked less than a month in advance of the event date, the Total Facility Rental cost must be paid in full to secure the booking.


Cancellation Policy

Licensee may cancel their event at any time before the Event Period by notifying Cultivated Synergy in writing.

If such cancellation is made at least thirty (30) days in advance of the Event Date, Licensee shall receive a refund of any payments received beyond the 50% deposit. The cleaning and a portion of the staffing fees will be refunded provided there is no cleaning or set-up of the Premises required of Cultivated Synergyfollowing such cancellation.

If such cancellation is made within twenty-one (21) to thirty (30) days in advance of the Event Date, Licensee shall receive a 50% refund of any payments received beyond the 50% deposit. The cleaning and a portion of the staffing fees will be refunded provided there is no cleaning or set-up of the Premises required of Cultivated Synergy Denver following such cancellation.

Any cancellation made less than twenty-one (21) days to the Event Date automatically results in full loss all payments previously made. However, the cleaning and a portion of the staffing fees will be refunded provided there is no cleaning or set-up of the Premises required of Cultivated Synergy Denver following such cancellation.

Cultivated Synergy also reserves the right to cancel any event that has not meet event payment policies


Food & BevErage policies

With a guest list larger than 40, Cultivated Synergy requires you use our food and beverage partners for your event. For alcoholic beverage services you will arrange through PEAK Beverage. Should your event not require a bar, the caterer will be able to provide full food & beverage services. For food service you can select from one of our premier food service partners.

Click here for a list of Event Partners!


Set up & Strike

Deliveries to the Venue relating to the scheduled event must be delivered and picked up within the contracted event hours. Cultivated Synergy is not responsible for receiving any deliveries outside of the contracted event hours. We will do our best to accommodate early equipment or material drop offs, however prior arrangements must be made.

After an event, renter must leave the building and grounds clean, and clear of debris and trash and in at least as good condition as it was found at the commencement of the event. Trash must be bagged and placed inside the dumpster. If the dumpster is full, trash can be placed next to the dumpster.

Clean-up is the responsibility of the client. Everything brought into the facility for the an event must be removed from the space the same day. A fee of $200 per 24 hours will be charged for items left.


Decor

The facility must approve all decorations that are supplied by the client. No glitter or foil (non-paper) confetti is allowed on the Premises. Banners are permitted in limited areas.

Only Cultivated Synergy team members may rearrange and move furnishings on Premises, including, without limitation, artwork, lamps, rolling walls or large seating.

Anything that is taped, nailed, pinned or attached to walls, floors, staircases or doors in anyway must be done by Venue staff or approved vendors only. All attachments to the building are to be done using the provided tacks strips, rigging points or attachment hooks by the Venue. Any tape or gummed back materials must be properly removed and any wall damage will be charged to the client.

There are no storage facilities located within Venue, all must be brought in and removed. Venue will not be responsible for any items left after an event.


Private Event Policies

Detailed review of all applicable private event policies will be done by the Cultivated Synergy Event Director at least one week prior to the event. The following policies are subject to apply.

Everyone that attends a private event MUST be on the guest list no later than one hour prior to event start time to obtain entry. Absolutely no guests will be added after guest lists have been closed. Absolutely no guests may obtain entry who are not on the guest list prior to 1 hour before event start.

Cultivated Synergy staff and security will manage the guest list and check in process during the event. Everyone that enters the facility for the event MUST have a valid, 21+ government issued photo ID to gain entry.

Our venue prohibits any illegal activity or actions deemed inappropriate by its guests. Illegal or inappropriate activity may result in removal from the facility.